Administrative Coordinator

Spokane Valley, WA

LMF Feeds is a premium feed brand based in Spokane Valley, Washington, specializing in high-quality horse feed and supplements, as well as poultry and other backyard animal nutrition. LMF Feeds is distributed throughout eight Western states and serves multiple international customers. We pride ourselves on delivering excellent products, competitive pricing, and benchmark-level customer service.

LMF Feeds is seeking a highly organized and detail-oriented Administrative Coordinator to support day-to-day brand operations. This role is responsible for clerical and administrative functions, export order coordination, customer interaction, and internal data accuracy. The ideal candidate is dependable, precise, and comfortable managing multiple administrative tasks in a fast-paced environment. This position is clerical in nature, with a strong emphasis on accuracy, data entry, and administrative support, while also playing a key role in coordinating domestic and international shipments.

JOB DUTIES & RESPONSIBILITIES

• Coordinate domestic and international orders, including documentation, shipment scheduling, and communication with mills, freight partners, and internal teams.
• Track and monitor shipment status worldwide and ensure timely follow-through on all orders.
• Maintain accurate and organized records related to orders, shipments, billing, and customer communications.
• Serve as a primary point of contact for customers and end users via phone, email, and online platforms, responding to inquiries related to orders, products, shipments, accounts, billing, and services.
• Accurately enter and document customer orders in the point-of-sale system, verifying information as needed to ensure accuracy and completeness.
• Proactively communicate with customers regarding order status and identify opportunities to increase order value when appropriate.
• Coordinate feed shipments with third-party vendors and resolve issues.
• Perform accounts payable duties, including coding expenses, submitting invoices, and reconciling statements in a timely manner.
• Manage time, priorities, and resources effectively to meet deadlines.
• Encourage additional sales to increase the value of each order placed.
• Exhibit an ability to receive feedback, adapt to new processes and continuously develop skills.
• Demonstrate the ability to collaborate, communicate well and effectively relay information with an emphasis on developing positive professional relationships.
• Practice punctual and reliable attendance.
• Perform other duties as assigned.

JOB REQUIREMENTS

• High school diploma or equivalent.
• Demonstrate proficiency with Microsoft Windows and Office.
• Demonstrate strong organizational, multi-tasking and problem-solving skills.
• Ability to effectively communicate both verbally and in writing.
• Proven track record of being dependable, with the ability to self-manage, exercise good judgment and exhibit a desire to grow professionally.
• Physical ability to lift, carry, push and pull up to 30 pounds.
• Professional appearance and demeanor.
• Pass a pre-employment drug screen as a condition of employment.

PREFERRED QUALIFICATIONS

• College courses in accounting, business administration or similar field of study.
• 3+ years’ experience performing general administrative, A/P or A/R duties.
• Possess intermediate Microsoft Excel skills.

SCHEDULE

This is a full time, 40 hours per week position (schedule may vary). Monday through Friday, 8:00 a.m. – 5:00 p.m.

COMPENSATION & BENEFITS
$22.00 – $27.00/hour. After meeting eligibility requirements, benefits include:
• Medical Insurance
• Paid Vacation*
• Dental Insurance
• Sick Pay
• Life Insurance
• 9 Paid Holidays
• Long-Term Disability Insurance
• 401(k) Retirement Match
• Employee Discounts
• Dependent Tuition Reimbursement
• Employee Assistance Program
• Employee Profit Sharing
*Two to six weeks annually, depending on length of full-time service.*100% employer-paid for employee coverage.